Trying to resolve conflict? Are you asking the right question?

Posted in : HR Updates ROI on 10 February 2017
Mary Rafferty
Consensus Mediation
Issues covered:

“If I had an hour to solve a problem and my life depended on the solution, I would spend the first 55 minutes determining the proper question to ask, for once I know the proper question, I could solve the problem in less than five minutes.” Einstein    

The rush to solutions

One of the most common challenges participants in mediation training have is temptation to push the parties towards looking at solutions much too early in the process. As the neutral third party with no emotional stake in the issue, the solution seems obvious. But if the solution was that easy to find, then the parties wouldn’t need a mediator in the first place.

Take a dispute between Janet and Tina who share an office. Janet feels that Tina cherry-picks the tasks she likes, leaving her to do the boring and tedious filing and statistics. Tina feels Janet never does her share of the lunch time reception cover. Janet likes the place tidy and orderly, Tina sees Janet as a ‘control freak’. Argument and counter-argument get pitted against each other.

Questions that come to mind might be: “Janet, is it fair that Tina should do all the lunch time cover?” “Tina, shouldn’t you divide up the boring tasks fairly between you both?”

Alas, these questions only serve to elicit further defensive responses… each one listing off several reasons why the way they are viewing the situation is the ‘right’ one.

Back to Einstein’s quotation above, what would be a more useful question to ask that might lead towards solving of the problem? The Coleman Raider Reframing Formula is one of my favourite tools for helping people stuck in problem (re)iteration mode. 

From Positions to Needs

Parties come to mediation each of them with their position or fixed viewpoint (usually) about what the other one should do to improve the situation. Rather than trying to get them to move from this position, the mediator’s job is to probe for the meaning underpinning their stated arguments.

When Janet says ‘It’s not fair that Tina cherry picks all the nice tasks and I have to do the boring ones’ it’s not immediately obvious what’s really at the heart of this complaint statement from Janet. Is this about fairness of division of labour, a dislike of filing or is it about not being given any choices? Similarly, with Tina’s statement about Janet being a control freak, the mediator has to help Tina understand for herself and express to Janet, what’s at stake for her in this aspect of Janet’s behaviour.

Only when the mediator has elicited each person’s underlying concerns and needs can an effective question about problem-solving be posed, as per the formula below.

So in the case of Janet and Tina, you might identify that for Janet it’s about work being fairly distributed and for Tina it’s about having flexibility in organisation and timings of break. You can then pose the following question:

“How can we find a way for you both to work together, that meets your need Janet for fairness of workload and your need Tina for flexibility in the schedule” 

Coleman Raider Reframing Formula Conflict Resolution

This question has changed the frame of the problem and invites them to consider it from a collaborative and mutually inclusive rather than exclusive point of view.

Yes, it might have taken 55 minutes to get to this point but it’s a much better place to try and resolve the issues between Janet and Tina than trying to reconcile competing and polarised positions.

In one-to-one meetings

You can use it also in a one-to-one meeting where you feel the conversation is starting to go around in circles. Take a step back and start to ask questions to drill down to what’s really at stake for the other person. Share also what’s really at stake for you… and then ask

‘How can we find a way to meet your need Joe for X and my need for Y’

This article is correct at 10/02/2017

The information in this article is provided as part of Legal-Island's Employment Law Hub. We regret we are not able to respond to requests for specific legal or HR queries and recommend that professional advice is obtained before relying on information supplied anywhere within this article.

Mary Rafferty
Consensus Mediation

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